Job Description

Russell Tobin and Associates/Pride Global is currently seeking an HR Specialist, Program Event Coordinator to work for our client's team in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the tech industry. The position is a 12-month contract with the possibility of extension. Apply now, for immediate consideration!

Title: HR Specialist, Program Operations

Pay Rate: $33.00 - 38.00/hourly

Work Location: Seattle, WA - onsite

Duration: 12 month contract role with a possibility of extension

Schedule: 40 hours week // Flexible on start/end times, except during event weeks

We are seeking a highly organized HR Specialist, Program Operations to support a global Executive Development & Culture team. This contractor will play a key role in managing operations for multiple leadership development programs, with a strong emphasis on planning and executing global in-person immersion summits for senior leaders.

This role is ideal for an operations-minded events professional who thrives in fast-paced environments, is exceptionally detail-oriented, and enjoys bringing structure and excellence to complex programs. You’ll collaborate closely with internal stakeholders, vendors, and cross-functional partners to ensure seamless event execution and exceptional participant experiences.

RESPONSIBILITIES:

• Support day-to-day operations of multiple executive development programs, with a primary focus on the Day 1 Leader Program for senior-level leaders.
• Manage participant tracking, data management, and program documentation.
• Coordinate logistics including simulation requests, scheduling, booking event space, and pre-planning for multi-day summits.
• Support high-velocity culture programs as needed.
• Provide onsite event support occasionally (estimated 5–10 events in 2026)
• Attend one weekly full-team meeting for updates and cross-functional alignment.
• Join a weekly operations meeting to review program status and address blockers.
• Meet with the hiring manager weekly (bi-weekly once fully ramped).
• Collaborate with program leads, internal teams, and external vendors.

MINIMUM QUALIFICATIONS:

• 2+ years program management or event management experience (HR program operations strongly preferred)
• Experience delivering cross-functional projects
• Experience planning and managing events of all sizes OR demonstrated ability to manage multiple complex assignments simultaneously
• Strong comfort working with data (tracking, organizing, updating)

Preferred

• Bachelor’s degree (preferred, not required)
• Experience supporting senior leadership development programs
• Experience in large, fast-paced, highly matrixed organizations

Performance Indicators

• High attention to detail
• Ability to multitask across multiple programs or events
• Consistent, reliable execution and proactive communication

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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