Job Description

Paralegal

Location: Moorpark, CA

Employment Type: Full-Time | Hybrid (3 on-site & 2 remote)

Pay: $85,000 - $95,000

Overview

We are seeking a detail-oriented and experienced Paralegal to join Wheeler Staffing Partners. This role will report to our in-house General Counsel and specialize in general corporate legal matters. The ideal candidate will have experience in corporate governance, commercial contracts, real estate transactions, and mergers and acquisitions (M&A). This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the success of a growing company.

Key Responsibilities

General Corporate Governance:

• Maintain and organize corporate books and records.
• Handle filings with Secretaries of State and various county/city regulatory bodies, including business qualifications and fictitious name filings.
• Develop and update spreadsheets to track documents and filings.

Commercial Contracts:

• Ensure contracts are complete, accurate, and ready for execution.
• Obtain appropriate signatures and maintain organized files of executed contracts.
• Conduct reviews of standard agreements, such as NDAs.

Real Estate:

• Ensure lease agreements and related real estate documents are complete and prepared for execution.
• Obtain signatures and coordinate with an external lease administrator to maintain records of executed leases.
• Notarize documents, including remote notarizations as needed.

Mergers & Acquisitions (M&A):

• Support M&A transactions, including managing confidentiality obligations, due diligence, and closing documents.
• Ensure documents are complete and ready for signature.
• Organize and maintain detailed indexes and files of executed M&A documents.

Miscellaneous/Administrative:

• Create and maintain tracking documents, such as litigation logs and lists of open matters.
• Process invoices for outside counsel and vendors.
• Assist with corporate processes, such as signature stamp usage, signing authority levels, and document approval routing

Qualifications

• Minimum of 3–5 years of relevant paralegal experience, with a focus on corporate governance, contracts, real estate, and/or M&A.
• Experience both at a law firm and in-house legal department is preferred.
• Associate’s or Bachelor’s degree in Legal Studies, Paralegal Studies, or a related field preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with document management systems.
• Notary Public certification is required, with the ability to perform remote notarizations preferred.
• Exceptional attention to detail and organizational skills.
• Ability to handle multiple tasks and deadlines efficiently.
• Strong written and verbal communication skills.
• Collaborative and team-oriented mindset.

Benefits

• Competitive compensation, a strong emphasis on work-life balance, and excellent opportunities for career growth.
• Comprehensive medical, dental, and life insurance.
• Optional vision, voluntary life, and accident insurance.
• PTO, paid vacation, and paid holidays.
• 401k plan with company match.
• Employee discounts & perks.

If you are a detail-oriented professional with expertise in corporate legal operations and are looking for an opportunity to grow within a dynamic and expanding company, we encourage you to apply!

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