Job Description

We are looking for a local candidate who can work all 5 days a week in office.

Location: Piscataway, NJ

Office Assistant / Administrator

Responsibilities:

• Manage and maintain general day to day office operations
• Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked
• Hotel, Flight & Transportation booking for employees
• Organize business meetings and catering needs
• Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages
• Coordinate in-house or off-site activities, parties, celebrations and conferences
• Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors
• Wear multiple admin hats to handle adhoc tasks but not limited to the above

Requirement:

• Associate Degree in Business or Management or other similar discipline preferred
• 5+ years working as an Office Administrator.
• Highly organized with attention to detail and possess good analytical/problem-solving skills.
• Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers.
• Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints.
• Ability to work independently and collaborate in a team setting.
• Demonstrates proficiency in the use of Microsoft Office Software and the Internet.
• Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor
• Meeting AND greeting the guests.
• Coordinating the in-person meetings

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