Job Description

At WorldTech IT, we offer flexibility, a sharp focus on our mission, and a culture where teammates are genuine, supportive, and truly passionate about their work.

I'm hiring an Executive Assistant who’s ready to become my superpower! The ideal candidate is a highly organized Type A standout who knows how to chase all tasks to succesfull competion. Someone with a unique blend of dedication and personality who loves diving in and lending a hand - from prestigious business tasks to playing office manager to coordinating personal tasks. While you may be helping with tasks for my leaders at times, this is very much a role dedicated to organizing and keeping my professional and personal life on track. Someday this can turn into a Chief of staff role, but that is not what this role is today.

We’re on an exciting journey, riding the wave of AI advancements, and I’m looking forward to sharing this incredible experience with you 😊. While I will demand a lot for this role, I'm a very easy person to get along with - I'm very optimistic, and have a lot of empathy - but I'm also all business when it's time to be. I work a lot and it's going to take a very unique person to keep up with me and get to the point where they can be one-step ahead of me - anticipating what I'll need next. This position is not for the faint of heart - did I scare you away yet? If I did good, that was the point ;) If I didn't - keep on reading.

Are you a highly organized, proactive, and detail-oriented Executive Assistant with experience? Are you passionate about making an impact by supporting at the highest level? But at the same time is not too proud to help with low level tasks a small company executive needs? Are you good at multi-tasking and anticipating what needs to be done? Are you Microsoft office skills super strong - namely outlook? If so, you might be the Executive Assistant I’m looking for - someone who can truly become my superpower by managing all the intricate details of both my professional and personal life.

Location: Austin, TX - East Side - 78702 - In-office

What You’ll Be Doing:

• Calendar Management: First point of contact for all calendar invites and seamlessly handle scheduling for a mix of personal and professional appointments prioritizing, negotiating, rescheduling, and streamlining meetings to maximize efficiency.
• Ongoing Meeting Coordination & New Outreaches: Set up meetings with team members, reports, and external partners, ensuring all prep materials are ready and follow-ups are tracked.
• Email Inbox Management: Help me organize and tame my inbox - acting as the first point of contact for specific email types - sorting priorities, responding on my behalf when appropriate and drafting communications with clarity and poise.
• Office Management: We have a small office on the East Side of Austin - you will be responsible for coordinating service workers and holding them accountable. You will have your own office, and coordinate breakfast / lunch food - we focus on healthy eating. Most times this just means getting folks lunch order for the day - only 4 folks total usually work out of the office.
• Personal Errands & Task Management: Assist with personal errands and arrangements, including travel coordination, dinner reservations, gifts, thank you cards, and coordinating family or personal events as needed.
• Project Coordination: Track key initiatives, follow up on deadlines, and ensure I'm making progress - keeping me updated and aligned.
• Document Preparation & Research: Prepare presentation materials, reports, and content. Conduct research or gather insights for upcoming projects or strategic decisions.
• Gatekeeper & Communication: Serve as a primary point of contact, maintaining professionalism while filtering communications and prioritizing engagements.
• Travel Planning: Organize both domestic and international travel (not much international for now), including flights, accommodations, itineraries, and contingency planning - sometimes for other leads as well, but our long term goal is to find a travel company that doesn't break the bank.
• Social: Monitor and execute social tasks, around my LinkedIn.

The Ideal Candidate Will Be:

• Austin-based or willing to re-locate. While I can be flexible at times this is most definitely an in-person role.
• Very Strong written and verbal communication skills - it would help if you have a penchant for reading - at times I will be giving you a lot to read / research.
• Tech-savvy with deep experience in Microsoft Office, namely Outlook scheduling tools - have some must have tools you want me to use? Awesome, bring those ideas to the table. Bonus if you’ve worked with productivity software or project management tools like Monday & Salesforce.
• Discreet and Trustworthy , understanding the importance of confidentiality with both personal and business-related matters. Everything we do must be in confidence and are not subjects for stories to share with family and friends.
• A Problem Solver who anticipates needs and finds solutions proactively.
• Detail-Oriented and Organized, with excellent follow-through on tasks and the ability to manage multiple moving parts with ease. You will need an excellent memory to keep up with me and all the moving parts I call my life.
• Well Read, The ideal candidate is not only proactive and supportive but also well-read, with strong grammatical skills and a polished communication style that shines in every interaction.

Why Join Us?

• It might sound cliché, but this is truly a unique once in a lifetime opportunity to join a growing company you can help shape – not just work at.
• Opportunity to earn company shares - yes there will be chances to earn shares.
• I value you and your development, I'll give you the tools you need to progress in your career including training. The stronger you are, the stronger we are.
• Competitive salary and great benefits package. Benefits include – 100% of the individuals health insurance paid (ie you're on the hook for dependents premiums but we cover your premiums 100%) – including dental & vision. Cell phone & Internet paid for, 100k life insurance (individual can increase), 3 business week of vacation, 3 flex days, ~10 company holidays. Best of the best peripherals – While the company supports PCs & Macs, Macs don't play the best with calendar mgmt and other office tools - you will need to be savvy with a PC & Windows for this to work.

This is a unique opportunity for someone eager to be instrumental in our journey and the essential support that keeps me and the executive team firing on all cylinders. If you're ready to be the backbone of everything I'm working to accomplish - I’d love to hear from you and share my story! I work hard and expect the same, but I believe in having fun along the way. While I set high standards, I’m generous with support and feedback, and I'm always seeking the best answer—not just my answer. I have deep empathy for the people I work with and am truly passionate about our vision and mission.

How to Apply?

Please submit your resume and a note detailing your experience, why you're the right fit for this role, and your professional aspirations.

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