Job Description

Executive Assistant to the CEO (Contract – Potential to Convert)

Confidential Company • Greater Philadelphia Area, Pennsylvania, United States (Hybrid – 4 days on-site)

Executive Assistant – Greater Philadelphia Area – $38–$55/hr

A fast-growing, private equity-backed company in the financial services industry is seeking an experienced Executive Assistant to support its CEO during a period of organizational transition and rapid growth. This contract position is open due to two overlapping leaves of absence and may convert to a permanent role depending on internal staffing decisions.

This is a high-exposure opportunity to support a dynamic CEO at a PE portfolio company, offering a mix of professional and personal support responsibilities.

Executive Assistant – Responsibilities

• Manage the CEO’s complex calendar, meetings, and domestic/international travel
• Provide personal assistant support, including scheduling family travel, coordinating events, and handling philanthropic commitments
• Serve as the CEO’s primary point of contact for internal and external communications, including calls, emails, and texts
• Prioritize and respond to emails on behalf of the CEO, particularly during periods of travel
• Prepare meeting materials, take notes, assign follow-ups, and manage executive to-do lists
• Complete administrative tasks including expense reports, invoice approvals, and vendor management
• Coordinate closely with other executive assistants and internal stakeholders across HR, finance, and operations
• Be available for occasional evening or weekend needs; company phone provided

Executive Assistant – Requirements

• 3+ years of experience supporting a CEO or C-level executive in a private equity-backed or large corporate environment
• Experience in financial services or professional services preferred (nonprofit, healthcare, and manufacturing will not be considered)
• High level of polish, professionalism, and discretion
• Strong experience in calendar management, scheduling, and communications via email, phone, and text
• Proactive, highly organized, and able to anticipate executive needs
• Bachelor’s degree preferred

Schedule & Location

• Hybrid : On-site Monday–Thursday (8:30 AM – 5:30 PM); remote Fridays unless needed in-office
• Flexibility required for occasional Friday or after-hours needs based on CEO travel or meetings
• Additional work-from-home Mondays offered in the summer (Memorial Day to Labor Day)

Job Tags

Permanent employment, Contract work, Summer work, Remote job, Work from home, Afternoon shift,

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