Job Description

A successful large company is looking for an Executive Assistant to the CEO. The role is in office but THERE IS an OPPORTUNITY TO WORK REMOTELY WHEN THE CEO TRAVELS (2-3x a month - one night to a few nights). The EA will have their own office. . This role requires adaptability, and the ability to work in a fast-paced, high-visibility environment. Experience working for a larger company preferred.

About the Job:

• Vet and prioritize the CEO’s emails and draft responses
• Handle confidential and sensitive information with discretion
• Attend meetings as needed, taking meeting minutes and following up on action items
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Manage heavy, evolving calendars of CEO while adjusting logistics, scheduling and reworking meetings, and maintaining clear communication with all parties as needed
• Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
• Manage all meeting logistics including printing of materials, ordering of food, etc.
• Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel
• Process expense reports
• Assist with special projects
• Off-hour availability required – esp. when the CEO is traveling

About You:

• Minimum of 5 years of experience in a related support position
• BA/BS from a college or university a plus
• Experience working for a larger company
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google Calendars
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor and attention to detail
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO, Free Parking

Hours: 9-5

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